It is difficult to throw a corporate party. You will be accounting for dozens, if not hundreds, of employees from across every department – all of whom ascribe to different diets, music tastes and all sorts really.
It is unlike throwing a birthday party for your partner or child. You have to please a lot of people you don’t even know.
If you’ve just landed yourself the job of organising a corporate work party or event and have no idea where to start, then read on. You will want to nail down the right place for your event, whether it’s a large corporate event hire in London, or a small out of the city venue.
Here is a simple guide that can help you. You should also think about hiring a professional corporate event management company to help you plan well-planned event.
Create a Timeline
The first thing you need to do is figure out the specifics: how many people will be there, what kind of event do you envision, and what is the budget. Next, identify which aspects will need to be taken care of now or what you can put off for a few months.
Create a timeline so that you will know when to speak to catering companies in Abu Dhabi or when you need to get a confirmation from your speakers.
A timeline will act as a checklist of everything that you will need to accomplish before the event. It will also help you focus on one thing at a time so that there will not be any confusion that can potentially ruin the event.
Make it safe
If you work for a large corporate company, you’re going to draw in a big crowd and it’s worth covering all areas of health and safety. Assigned personnel who have undergone first aid and CPR courses like CPR Course London to be prepared in case of emergency.
Have first aid experts to hand. Have a cloakroom system, or lockers/safe places for belongings. The more trained in health and safety your teams are, the more covered you are should the unexpected happen. This is needed when you look into corporate event catering too, as certain health and safety measures have to be taken into consideration when food is involved.
You could even consider archway metal detectors to ensure nothing underhand is brought into the event.
Shop Around for a Venue
If you are not going to hold the event inside the office, it is best to start looking for a suitable venue very early in the planning stage. This way, you have more options. You do not want to be stuck with a cramped ballroom in a dusty hotel because everywhere else is booked. You want somewhere with space for your guests, and that is the perfect shape and size for hosting your vendors. This can be anything from food tables, a glambot rental photobooth for added flair, a corner for team-building activities, and all sorts!
You will also get a chance to negotiate prices with multiple venues and find one that will give you a better deal. If you are eyeing a venue, you can use the prices quoted to you by other events places to get a more favorable offer.
You should consider the size of the venue. Too small and it will feel cramped, too spacious and your party will look empty. You should also consider the distance of the venue from a majority of the attendees, venues that are too far away may reduce the number of people who can make it. In order to combat this, look for a healthy midground that has good transport links for most people, you could also look into ottawa bus rentals (or those elsewhere more relevant) to help with transporting people who will have difficulty reaching the venue.
Plan for Clean, Fun Activities
One challenge that you might encounter is figuring out what you want your guests to do during your corporate event. A lot of companies do themed parties like bowling or carnival.
Figure out a theme that will appeal to the rest of the office and create activities around that. The activities should aim to create camaraderie between your employees. Go for activities that will encourage members to collaborate in order to win. Group games between departments should be fun and promote friendly competition.
If alcohol is allowed, set a limit so that the event does not get too rowdy.
Ensure You Have Gift Bags
Everybody loves a goody bag and it is inexpensive to put together. You can place food items in the bag like chocolates and candies or corporate items like a mug or a T-shirt. Another thoughtful touch is including a small custom journal — you could look into options for journal printing to create something unique and personal for the team. If you can, add a card with a handwritten note personally thanking everyone for a job well done. These items can serve as a memento for the fun night and make the event memorable
Ultimately, Have Fun
Organizing a corporate party is going to be stressful. So many things can go wrong and you need to be alert in case something goes awry even during the day of the event. However, you deserve to have fun, too.It is okay if the party is less than perfect. Do not stress the small stuff.
These are only some of the things you need to take note of when planning a party. Feel free to add more to this list if you like and may you have a successful party.
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